E-Workflow


Ready to Work.

Introducing one simple, intuitive answer to all employee status change form issues - ready to go in a snap, no matter what processes or HR/Payroll application you use now!

Like most people in your position, you probably place IT solutions in the category of "necessary evil," particularly when changes to your processes eat up time, resources and dollars. The last thing you need is the hassle of more training, more computer upgrades, or more time diverted from essential company functions. That’s why we created E-Workflow to be immediately accessible, yet custom-configured to your needs, and ready to fly no matter what your current processes are.

Virtual IT’s E-Workflow streamlines the process of approving Employee Change forms, requisition forms and any other form you can think of – with no software or licenses to buy, no compromise to your company’s or employees’ security, and almost no additional training needed. Quick, easy and so efficient, you’ll practically see the return on investment rolling in.

Know how to use Microsoft Outlook & Exchange?
Then you already know how to use Virtual IT’s E-WORKFLOW!

For ease of use and immediate savings, there’s nothing better than the way E-Workflow is built to work using Microsoft Outlook and Exchange. Most corporations already use Outlook and Exchange – so not only are you freed from cumbersome
training sessions, but you’re also ready to go without big cash outlays on new software or end-user licenses.

Yet as easy as it is, E-Workflow is customized to work specifically for your company. We’ll get it set up to do exactly what you need, in your environment – for instance:

Say a number of your processes mean you need to consistently and efficiently get the right forms into the hands of the right people, and on through your entire protocol. We build your custom web based forms using Microsoft’s .NET, then use the workflow out of Exchange to automatically route a link to approved managers for signoff on the Form. Your company’s and employees’ security is preserved, since only the link is sent through email, the sensitive document isn’t duplicated, and only managers approved for signoff can link to the document. We’ll build in multiple actions per form or create a single form per action, set up expiration dates, create a notes and attachments section, a print option button and many other time-saving features. Whatever you need, we’ll get it in place for you.

The good news for you:
More accurate, more consistent, more efficient management of every change form function - meaning great savings to your corporation in time, money and data security. As a bonus, E-Workflow is backed by our personal service and attention, and designed to be hassle free for your organization.

Want To See How It Works?
Give us 15 minutes to show how we’ll save you time and money all year 'round.

Why not see this in action? We’d love to give you a quick web demo of E-Workflow – and because of its beautiful simplicity, it’ll take just 15 minutes!

Here are just some of the features we’ll show you that streamline your processes and save your money:

Form Creation:
We can create any form you want to route to managers for approval, including everything from address and salary changes to requisitions and employee performance appraisals, all in a consistent, easy-to-use format. No more multiple versions or outdated forms floating around! You tell us what you need, and we build it.

Quick, Easy Routing and Tracking:
No more carbonless forms, couriers, lost papers or midnight-oil organization of unruly piles. Your forms are automatically routed through Microsoft’s Exchange server in an effortless flow from one person to the next. With our expiration dates feature, recipients are sent an email reminder in case of delay, and you’ll know exactly where the form is stalled.

Blackberry Support for Approvals on the Go:
Executives on the road will no longer need to wait until they are in the office to approve documents. Your approval requests can be routed to Blackberry or any other e-mail capable device--allowing the approval process to continue uninterrupted.

Form Filing:
What could be simpler? Your employee change forms are stored in Microsoft Outlook under Public folders. Retrieval of any information is a cinch, so you’ll know at any given moment the approval status and location of any form. Once the forms are complete, you can directly input the data into your HRIS system through a custom interface, eliminating data entry errors and time spent manually typing in the information.

Accuracy and Backup:
You can be confident your important employee data is complete, accurate and securely stored and backed up each time your IT staff performs routine tasks.

Security:
We employ Microsoft’s security to prevent unauthorized employees from seeing any of the information in transit. Only those chosen to view the forms are allowed access to them. But we’ve taken this one step further. Before a manager can approve a change, a user prompt box will appear, asking for his username and password one more time. This way, there is no mistaking the manager for someone else.

Maintenance & Support:
This is a people-based solution. We stay with you throughout the first year to answer questions, offer tips and keep things running smoothly. Additionally, we offer administration support for E-Workflow, so when it’s time to build more forms and set up the workflow, we’ve got you covered!

Extra:
E-Workflow comes with the priceless certainty that everything is proceeding and tracking in an orderly, efficient fashion – and that you have accurate records of every move and approval.

Small Price For A Huge Safeguard

We know you’re always accountable to the bottom line – so we’ve created E-Workflow to deliver proven value for every penny you spend with us. We give our best technical skill and brainpower, plus personal service and our continued involvement. It’s the best solution we can provide – and we believe it’s the best solution you’ll find anywhere -- to guard your change status processes against error, inefficiency and frustration.

Call or email today to arrange your web demo. (602) 280-9200 or info@virtualit.com. It’s a simple demo for a dynamite solution, and we’re looking forward to showing it to you.

Sincerely,

Tyler Williams

P.S. There’s no obligation. Check out the 15-minute web demo – or better yet, ask us how we can address your specific concerns.

TESTIMONIALS

Melisa Diaz
HR Recruitment & Research Specialist
AHRC NYC

"Thank you for all of your hard work and effort that was put into moving us from a paper-based to an electronic job requisition approval process. We've been able to improve the turn around from 3 to 4 days at best, to a one-day approval process. This is a major time saver for us; the execs really appreciate the ability to approve via blackberry and not having a stack of papers waiting for their approval. In general, our staff has been surprisingly open to this project and find the new system easy to use. We actually had people wanting to be the first to get their jobs approved!

I recommend Virtual IT's services; the support we have gotten from your tech staff has been incredible. Aaron has always been willing to go the extra mile and available after hours to ensure our needs are met. I am sure we will work together in the future."


Quick Links

Quick Contact Information


Offices:
Phoenix, AZ




p: (888) 868-4558
o: (602) 280-9200
f: (602) 280-9237

P.O. Box 3049
Gilbert, AZ 85299

email: info@virtualit.com